Trade Operation Coordinator (Admin / Sales / Customer Service) | Pioneer

Job responsibilities :

Documentation Management

• Prepare, organize, and maintain purchase and sales documents.
• Ensure all trade-related records are properly filed and updated.
• Handle the printing, emailing, and distribution of relevant documents.

Customer & Vendor Coordination

• Liaise with customers, suppliers, and internal trading staff regarding orders and documentation.
• Follow up on requests, document submissions, and transaction-related matters.
• Support smooth communication between all parties involved in the trading process.

Sales & Purchase Records Processing

• Perform accurate data entry of purchase orders, sales orders, and related transactions.
• Update and maintain records within the company's system.
• Verify transaction details to ensure accuracy and completeness.

Billing & Administrative Support

• Assist in the preparation of billing and invoicing documents.
• Ensure supporting documents are complete prior to billing submission.
• Provide general administrative support to the Trade Department and assist with ad-hoc duties as assigned.

Requirements

• Minimum N/O Level, NITEC, Diploma or equivalent
• Proficient in Microsoft Office applications
• Good communication and coordination skills
• Meticulous, organized, and willing to learn
• No experience required as training will be provided